If your church uses your Conference’s “Local Payroll” for any
employees, here are some tips that will simplify your life and speed up
your bank reconciliations. Each Conference is slightly different, but
yours will likely be similar to this.
- Print the “Billing Report” that you receive via
email for each pay period and file it in your expense folder as
documentation for that payment.
NOTE: If you are not receiving emails for “Local
Payroll” from the Conference, contact your Local Payroll person at the
Conference office and ask where they are being mailed or emailed, give
them the correct email address for the future, and ask them to send you
any that you are missing.
- Create and use the payee/vendor name “Payroll –
Conference” or “Payroll: (your) Conference” rather than using
“Your Conference” (the one you use for remittances) when you enter the
electronic payment.
- If you need to find a payroll check, it will be easier to locate on
the Jewel check report if payroll checks, when sorted by payee, are not
mixed with remittance checks.
- “Payroll” is a faster name to enter. Enter the letters “Pay” and
Jewel will autofill the vendor, memo and account lines, simplifying data
entry.
- Wait until you reconcile to enter the payroll withdrawals
into Jewel. Then enter each payment that is on that bank
statement into Jewel using the exact date that it is deducted from the
bank, found on the statement and in the “Withdrawal” column of the Local
Payroll Calendar. This will simplify reconciliations and avoid
duplicates.
- Print the Payroll Calendar and keep it handy. Note
that the “Withdrawal” dates on the calendar will match the withdrawal
dates on your bank statement.
- Enter the correct “pay period date range” for each
electronic check on its memo line when you create it, matching it to the
withdrawal date on the Payroll Calendar. You can find this date range on
the Payroll Calendar, on the same line as the withdrawal date. For
example, the pay period of "1/31/26-2/13/26" might be withdrawn from
your bank on 2/20/26.
- Each time you enter a check, edit the “pay period date
range” on the memo line to match the new withdrawal date.
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The original version of this page was provided to Jewel by the
Georgia-Cumberland Conference Audit Team. Created by Linda McCabe.