This system is:
- Simple: can be set up in an hour or less
- Inexpensive: once set up, only needs to be refilled
with new manila folders annually
- Flexible: can expand or contract to fit most churches
- Practical: treasurer or auditor can find any receipt or
deposit slip quickly and easily
- Compact: takes up less space than some methods
Plastic file box with lid
15-20 hanging files
35-40 manila folders
Shoe box (cardboard or plastic)
Zippered bank bag to hold supplies – for example:
- Scotch tape, scissors, staple puller, stapler and staples, post it
notes, pens of several colors, paper clips, rubber bands
Front Hanging File: 2 folders
- Next Board Meeting (financial reports, reminders,
reimbursement checks, etc)
- To Do (bills to pay, reimbursement requests)
12 hanging Files: 2 folders in each
- January – December Expenses (file in check number order
or reverse order)
- January – December Deposits (file in date order or
reverse date order)
Hanging File: 3 folders
- Bank Statements: attach bank reconciliation report to
each statement before filing
- Board Minutes: file monthly board minutes in date order
or reverse order
- Monthly Reports: printed from Jewel when closing each
month
Hanging File: 3 folders
- Blank Forms (check request forms, payroll time sheets,
etc)
- Misc Papers (insurance paperwork, NSF checks, tax
paperwork, etc)
- Stamps and Envelopes for mailing bills and remittance
checks
Optional Hanging Files
- Checkbook or Checks
- Zippered bank bag with supplies
- Extra manila folders
Wrap each week’s tithe envelope flaps in the count sheet, labeled
with date and amount. Store in shoe box, in date or reverse date order.
Bundle each month in a rubber band.
Click here for more topics related to Quick Start Guide to Using Jewel
Click here for a more
detailed description of the Filing System
Click here for more topics related to File Management,
Recordkeeping, Form Info
The original version of this page was provided to Jewel by the
Georgia-Cumberland Conference Audit Team. Created by Linda McCabe.